Presenting in a Zoom Virtual Classroom
Zoom Virtual Classrooms allow students who are not able to be physically present in class to attend the session online. The steps below will show you how to do a presentation in a Zoom virtual classroom. To fully participate in a Zoom virtual classroom, it is recommended that you work from a computer enabled with a webcam, speakers, and a microphone. You may also like to use a headset or headphones with an attached speaker.
This guide covers the following topics, use these links for easier navigation:
1. Once you have logged into your Zoom Virtual Classroom, the following icons will appear on the bottom left hand-side of the Zoom session. The below example is indicating your microphone and video are disabled. Simply click on the specific icon to enable that particular feature during the meeting.
2. The screen will be visible in the middle window.
If the mini window appears, you may expand it by clicking on the at the bottom right of the window.
3. To enter full viewing screen, double-left-click on the window, or click on Enter Full Screen at the top-right window.
4. You may change your screen proportion by clicking on View Options then Zoom Ratio at the top of the window, to confirm the preferred settings.
During a Zoom virtual classroom session you may be required to present work to your fellow peers and teacher.
To ensure the share screen process runs smoothly, be sure to open the presentation document onto your desktop prior to screen sharing.
1. Click the Share Screen option located at the bottom of the window.
2. The Basic tab will be selected automatically, which will allow you to select from any of your opened applications E.g., PowerPoint or a website. Ensure the Share Computer Sound box and the Optimise Screen Sharing For Video Clip box are selected, and click Share.
3. The Advanced tab will allow you to select from the following options: PowerPoint as Virtual Background, Portion of Screen, Music or Computer Sound Only and Content from 2nd Camera.
PowerPoint as Virtual Background: This option requires a web cam, in order to allow your face to appear with your PowerPoint Presentation as your virtual background. This presentation style may appeal to those who would like to physically appear within their PowerPoint Presentation - lecture style.
Portion of Screen: This option will allow you to select a portion of the screen to share with your peers and teacher, whilst hiding other opened applications from their view for e.g., notes.
Music or Computer Sound Only: This shares your computer sound to the wider audience. They will not be able to view anything, only hear your computer's audio.
Content from 2nd Camera: This option will present the view from a second camera and may appeal to those who wish to present a live demonstration.
During your presentation you can also choose the Whiteboard option to create mindmaps and drawings, to make your presentation more interesting.
4. Click New Share at the top of the window.
5. Select the Whiteboard screen option and select Share.
6. To annotate the Whiteboard or to create a mindmap, select the Whiteboard icon option, which will allow the annotation tool bar options to appear. From here, you can select any tool option to draw or to type text to your fellow peers on the whiteboard. If you require a new page on the Whiteboard, click the square icon located on the bottom right hand-side of the Whiteboard to generate a new page.
7. To save your Whiteboard annotations, select the Save option. This will save as a .png file onto your computer.
8. To return back to a PowerPoint presentation or website or any other open application, simply select New Share and select the relevant window then select Share.
9. Throughout your presentation, if at any stage you need to pause your presentation, you can do so by selecting Pause Share and to resume select Resume Share.
10. Once you have completed your presentation, select the Stop Share option to ensure your peers are no longer viewing your presentation.
During a Zoom Virtual Classroom session, you may need to send through a file to your fellow peers and teacher. Depending on which device you use, the steps required may vary. The two main options to share a file are: Sharing a file using the chat function and Sharing a file using your online account.
3.1 Sharing a File Using the Chat Function
1. Select the Chat function to open the chat function options located on the far right hand-side. Once opened, under the To: section you can select from either sending the file to Everyone or to just the Host (teacher). Select the File button and from the options select Your Computer.
2. Search your computer files and once you have selected the desired file, click Open.
3. The following message will appear, notifying you that the file has been sent successfully. As this was sent to Everyone, everyone in the Zoom session will have the opportunity to download the file onto their computer/device.
4. For everyone else, the view will appear as follows in their chat space. To download the file they will need to click on the image, which will allow them to save the file onto their computer/device.
3.2 Sharing a File Using Your Online Account
Zoom also allows you to share files from the following online accounts:
- Microsoft One Drive
- Google Drive
You may be required to manually authorise to allow Zoom to share from the online account.
1. Click Share Screen option at the bottom of the window.
You may choose to either let others share simultaneously with you, or one person at a time.
2. Click on Files and select the relevant online sharing accounts in the Zoom Share Screen window, and click Share.
3. Click Connect on the pop-up authorization window.
4. Click Sign in with SSO.
5. Type victoriauniversity in the white box with ".zoom.us" at the end, and click Continue.
6. Type your Student ID in the first box, type your Password in the second box, and click Log in.
7. Click Authorise.
8. Click on the account you would like to share.
You may be required to sign in the chosen account.
9. Click Allow.
10. Tick the box under " You are allowing Zoom to:", and click Allow.
You can also share files from your iPad/iPhone by clicking Share New, Basic, iPhone/iPad, and Share.
Follow the instruction on the window to connect your device.
As mentioned earlier, the annotations tool can be used to draw or add notes onto the share screen during a virtual presentation.
1. From the shared screen, select View Options located at the top of the window and select Annotate.
2. You may choose from a variety of tools:
- Select - Allows you to highlight a specific annontation and relocate it elsewhere on the share screen.
- Text - Creates a text box and allows you to type a message onto the screen.
- Draw - Allows you to select from a range of shapes to draw.
- Stamp - A range of stamp options to place onto the share screen.
- Spotlight/Arrow - The spotlight is used as a pointer to draw the viewer's attention to a specific point, whereas, the arrow is stamped onto the screen and labelled with the users name.
- Eraser - Clear/delete any of your annotations.
- Format - Edit the colour and size of the font and shapes
- Undo/Redo - This will either undo or redo the latest annotation you have performed.
- Clear - This will provide you with further 'clear' options.
- Save - This will create a .png file onto your computer of the share screen including the annotations.
3. You can exit the tool by clicking on the red cross icon in the annotation bar.