Virtual
Classrooms

Everything you need to know about learning with Virtual Classrooms

Presenting in a Zoom Virtual Classroom

Zoom Virtual Classrooms allow students who are not able to be physically present in class to attend the session online. The steps below will show you how to do a presentation in a Zoom virtual classroom. To fully participate in a Zoom virtual classroom, it is recommended that you work from a computer enabled with a webcam, speakers, and a microphone. You may also like to use a headset or headphones with an attached speaker.

This guide covers the following topics, use these links for easier navigation:

Step One: Participate in a Zoom Session


 1. Once you have logged into your Zoom Virtual Classroom, the following icons will appear on the bottom left hand-side of the Zoom session. The below example is indicating your microphone and video are disabled. Simply click on the specific icon to enable that particular feature during the meeting. 

 Zoom Mute and Unmute

 2. The screen will be visible in the middle window.

 If the mini window appears, you may expand it by clicking on the zoom expand button at the bottom right of the window.

Zoom viewing screen and exit mini 

 3. To enter full viewing screen, double-left-click on the window, or click on Enter Full Screen at the top-right window.

 Zoom Full Screen

 4. You may change your screen proportion by clicking on View Options then Zoom Ratio at the top of the window, to confirm the preferred settings. 

Zoom View Option

 

Step Two: Sharing a Presentation


During a Zoom virtual classroom session you may be required to present work to your fellow peers and teacher. 

To ensure the share screen process runs smoothly, be sure to open the presentation document onto your desktop prior to screen sharing.  

1. Click the Share Screen option located at the bottom of the window. 

 Screen Share

2. The Basic tab will be selected automatically, which will allow you to select from any of your opened applications E.g., PowerPoint or a website. Ensure the Share Computer Sound box and the Optimise Screen Sharing For Video Clip box are selected, and click Share. 

Screen Share Select Presentation Window

3. The Advanced tab will allow you to select from the following options: PowerPoint as Virtual Background, Portion of Screen, Music or Computer Sound Only and Content from 2nd Camera

Advanced Screen Share

PowerPoint as Virtual Background: This option requires a web cam, in order to allow your face to appear with your PowerPoint Presentation as your virtual background. This presentation style may appeal to those who would like to physically appear within their PowerPoint Presentation - lecture style. 

Portion of Screen: This option will allow you to select a portion of the screen to share with your peers and teacher, whilst hiding other opened applications from their view for e.g., notes. 

Music or Computer Sound Only: This shares your computer sound to the wider audience. They will not be able to view anything, only hear your computer's audio. 

Content from 2nd Camera: This option will present the view from a second camera and may appeal to those who wish to present a live demonstration. 

During your presentation you can also choose the Whiteboard option to create mindmaps and drawings, to make your presentation more interesting. 

4. Click New Share at the top of the window.

Zoom share 6

5. Select the Whiteboard screen option and select Share

  Screen Share Screen Options Whiteboardjpg

6. To annotate the Whiteboard or to create a mindmap, select the Whiteboard icon option, which will allow the annotation tool bar options to appear. From here, you can select any tool option to draw or to type text to your fellow peers on the whiteboard. If you require a new page on the Whiteboard, click the square icon located on the bottom right hand-side of the Whiteboard to generate a new page. 

Whiteboard Tool Options MindMap New Page

7. To save your Whiteboard annotations, select the Save option. This will save as a .png file onto your computer. 

Save Document Whiteboard Option

8. To return back to a PowerPoint presentation or website or any other open application, simply select New Share and select the relevant window then select Share.  
 

New Share from Whiteboard 

Select Back to Presentation Screen Window

9. Throughout your presentation, if at any stage you need to pause your presentation, you can do so by selecting Pause Share and to resume select Resume Share

Pause Share

Resume Share

10. Once you have completed your presentation, select the Stop Share option to ensure your peers are no longer viewing your presentation. 

Whiteboard Tool Options Stop Share

 

 Step Three: Sharing a File


During a Zoom Virtual Classroom session, you may need to send through a file to your fellow peers and teacher. Depending on which device you use, the steps required may vary. The two main options to share a file are: Sharing a file using the chat function and Sharing a file using your online account


3.1 Sharing a File Using the Chat Function

1. Select the Chat function to open the chat function options located on the far right hand-side. Once opened, under the To: section you can select from either sending the file to Everyone or to just the Host (teacher). Select the File button and from the options select Your Computer

Send File Through Zoom

Select Your Computer to Send a File


2. Search your computer files and once you have selected the desired file, click Open

Select Climate Change File to Send

3. The following message will appear, notifying you that the file has been sent successfully. As this was sent to Everyone, everyone in the Zoom session will have the opportunity to download the file onto their computer/device. 

File Sent Successfully through Chat in Zoom JPG

4. For everyone else, the view will appear as follows in their chat space. To download the file they will need to click on the image, which will allow them to save the file onto their computer/device.  

Student View to Download File Download Save View for Student


3.2 Sharing a File Using Your Online Account

Zoom also allows you to share files from the following online accounts:

  • Dropbox
  • Microsoft One Drive
  • Google Drive
  • Box

You may be required to manually authorise to allow Zoom to share from the online account.

1. Click Share Screen option at the bottom of the window.

You may choose to either let others share simultaneously with you, or one person at a time.

Zoom Share

2. Click on Files and select the relevant online sharing accounts in the Zoom Share Screen window, and click Share.

Zoom Share File with Drives 1

3. Click Connect on the pop-up authorization window.

Zoom Share File with Drives

4. Click Sign in with SSO.

Zoom Share File with Drives 3

5. Type victoriauniversity in the white box with ".zoom.us" at the end, and click Continue.

Zoom Share File with Drives 4

6. Type your Student ID in the first box, type your Password in the second box, and click Log in.

Zoom Share File with Drives 5

7. Click Authorise.

Zoom Share File with Drives 6

8. Click on the account you would like to share.

You may be required to sign in the chosen account.

Zoom Share File with Drives 7

9. Click Allow. 

Zoom Share File with Drives 8

10. Tick the box under " You are allowing Zoom to:", and click Allow.

Zoom Share File with Drives 9

You can also share files from your iPad/iPhone by clicking Share New, Basic, iPhone/iPad, and Share. 

Follow the instruction on the window to connect your device.

Zoom Share Ipad

 

Step Four: Using the Annotations Tool  


As mentioned earlier, the annotations tool can be used to draw or add notes onto the share screen during a virtual presentation.

1. From the shared screen, select View Options located at the top of the window and select Annotate.

Select View Options Select Annotatepng

2. You may choose from a variety of tools:

Annotation Tool Options

  • Select - Allows you to highlight a specific annontation and relocate it elsewhere on the share screen.
  • Text - Creates a text box and allows you to type a message onto the screen.
  • Draw - Allows you to select from a range of shapes to draw.
  • Stamp - A range of stamp options to place onto the share screen.
  • Spotlight/Arrow - The spotlight is used as a pointer to draw the viewer's attention to a specific point, whereas, the arrow is stamped onto the screen and labelled with the users name.
  • Eraser - Clear/delete any of your annotations. 
  • Format - Edit the colour and size of the font and shapes
  • Undo/Redo - This will either undo or redo the latest annotation you have performed. 
  • Clear - This will provide you with further 'clear' options.
  • Save - This will create a .png file onto your computer of the share screen including the annotations. 

3. You can exit the tool by clicking on the red cross icon in the annotation bar. 

Zoom Tool Close