Virtual
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Everything you need to know about learning with Virtual Classrooms

Managing Your Zoom Profile and Settings


Victoria University has requirements that students must follow when attending an online/virtual class. This includes a decent profile image for when your camera is off, having your camera on when academics request it to be on, your full name and the ability to participate. These criteria and other settings you may wish to alter are only available by going into Zoom’s settings.

This guide contains step by step instructions on how you can use the Zoom application settings to change and edit your profile to suit your needs and those of VU. The other settings options relate only to the Web Meet (Zoom) sessions you create for your own use, not for classes created by academics.

The topics below are covered in this guide; please use the links below to navigate instructions on how to access Zoom profile settings.

 

Step One: Open your Profile Settings through your PC App


1. If you have downloaded the Zoom Application onto your personal computer, double-click the app to open Zoom. Make sure that you are using Chrome as your set internet browser when using Zoom.

This step is for participants who have downloaded the Zoom Application onto their Windows, Mac Desktops and Laptops. Please use the following link to the Student Help Guide Accessing a Virtual Classroom for further assistance with downloading the Zoom Application.

 Double Click the Zoom App to Open Zoom

2. Once the App has opened, you can access your settings in two ways.

You can press either your icon/avatar located at the top right of the window to open a small settings display with the main settings icon located under Add a personal note, or you may press the settings icon located under your icon/avatar to open the settings hub.

Zoom App opens Press Your Icon or Image or the Settings IconMini settings Tab

3. Once the settings hub has been opened, you will see an array of setting categories you may wish to look through and edit. This includes video and audio settings, screen share, chat, your profile and more.

Settings

4. The quickest and easiest way to edit your Zoom settings is to press the View More Settings link, located at the bottom of the Settings hub page.

Press the More Settings Link

5. Once the View More Settings link is pressed, a website tab will open asking you to sign into Victoria University. You must type your Student ID and Password here.

Sign in using your Student ID and Password

6. Pressing Log in will take you to the Zoom Website, where a large amount of editing can take place. On the left side of the page, you will see a settings category list; this is where you can select what type of settings you want to change.

Zoom Settings Site

7. To edit/change a setting you will see a button on the right of a setting, which you can select. If the button is grey, this means the option is off. If the button is blue, the option is on, stating that the setting is currently active.

Zoom Settings Site Yes and No Options

 

Step Two: Open your Profile through your Android and iOS App


1. If you have downloaded the Zoom Application onto your smartphone, select the app to open Zoom.

This step is for participants who have downloaded the Zoom Application onto their smartphones. Please use the following links to the Student Help Guides Using Zoom app on Android and Using Zoom app on iOS for further assistance with downloading the Zoom Application.

Zoom App

2. Once the app has opened. You can select the settings icon to open some side settings located outside your account.

Zoom App Log In Screen Settings

3. Select the Meeting tab.

Zoom Phone App Settings 1

4. Once the meetings tab is selected, you will have the option to edit and adjust your Meetings Settings.

These settings are mainly for when you are hosting your own Zoom Sessions. There are, however, some options for when you join Zoom Sessions as well.

The Meeting Settings include settings that affect the way your Zoom session will run and open. Make sure to test these settings out to adjust the software to your liking.

Zoom Phone App Meeting Settings

 

2.1 Zoom Profile Settings

To go back to previous pages, press the light grey arrow at the top left of your screen.

To access your Profile Settings, you will need to log into zoom. To do this please use the following links to the Student Help Guides Using Zoom app on Android and Using Zoom app on iOS for further assistance with logging into Zoom via smartphone apps.

1. Once you are at the main screen of the Zoom App after logging in. You can select the bottom Settings Icon to head into your Profile Setting.

Zoom Phone App Front Page

2. The Settings Icon will take you to a set of other setting categories. To head into your profile settings, press the tab with your image and student email.

The Zoom Profile Settings will allow you to change and adjust your profile image, your name and other important settings which you would find on the Zoom Website.

Zoom Phone App Main Settings Press the Licensed Tab


2.2 Editing Settings

1. To edit/change a setting you need to select the button associated with that setting. If the button is white, this means the option is off. If the button is blue, the option is on, stating that the setting is currently active.

Settings are saved automatically.

Zoom Settings Buttons on Smartphones

 

Step Three: Open your Profile Settings through VU Zoom Conference Portal


If you prefer to access your university data via Victoria University pages, you can access your Zoom account by selecting this link: https://victoriauniversity.zoom.us/ or by searching for this link in an internet browser search bar.

Make sure that you are using Chrome as your set internet browser when using Zoom and VU Collaborate.

1. Once the Victoria University Zoom Conference Portal webpage has been opened, select Sign In.

Select Sign In on the Zoom Conferencing Portal Page

2. Once the Sign In button is pressed, a website tab will open asking you to sign into Victoria University. You must type your Student ID and Password here and then select Log in.

Sign in using your Student ID and Password


3.1 Zoom Settings

 

1. The Zoom Web Portal will appear once you have logged in, opening the Zoom website where your current settings are located. Here you can edit and change your name, avatar image and more.

VU Collaborate Zoom Website Settings

2. To access other setting categories, press the large grey button located above the current settings on your page to produce a dropdown of other categories.

Other pages might have the categories located on the left side of the screen with no dropdown box, this is usually seen on computer devices.

VU Collaborate Zoom Website Setting Options

 

3.2 Editing Settings

 

1. To edit/change a setting you need to select the button associated with that setting. If the button is grey, this means the option is off. If the button is blue, the option is on, stating that the setting is currently active.

Settings are saved automatically.

Zoom Settings Site Yes and No Options

 

Step Four: Customising your Profile Image


4.1 Choose one of the following above Steps

Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. Some of this information is displayed to other users, such as your name.

1. To access your Zoom profile settings, sign in to Zoom by following one of the three-above steps which align with your current access to Zoom.

2. Read through the step of your choice and then come back to Step Four: Customising your Profile Image and select which step below suits your current situation.

 

4.2 Customising your Profile Image on PC

This step involves two ways to change your profile image on, PC.

1. To access your Zoom profile settings, sign in to Zoom by following Step One.

2. Once the PC App has opened, you can access your settings in two ways.

You can press either your icon/avatar located at the top right of the window to open a small settings display with the main settings icon located under ‘add a personal note’. Or you may press the settings icon located under your icon/avatar to open the settings hub.

 Zoom App opens Press Your Icon or Image or the Settings IconMini settings Tab

3. Once the settings hub has been opened, press Profile.

Settings Press Profile

4. Here you will have the options to insert an image of yourself by pressing the blank Image or press the Edit My Profile Button to open the Zoom Website.

Zoom Profile Settings PC Insert Image

5. If you press the Blank Image to insert a picture of yourself, a mini box will appear on your screen. Press the blue text which states Change Picture to open the PC Browser.

Zoom Profile Settings PC Edit Profile Picture

6. You will then have the opportunity to search for your image saved on your PC. Once selected, press open to insert the Image into Zoom and then press the blue Save button next to Change Picture.

Zoom Profile Settings PC Search PC for Image

Once saved, the image will be seen throughout your zoom account. If you wish to edit your image on the Zoom website continue following the instructions below.

This is the end of the guide if you wanted to insert your image this way.

7. If you press the Edit My Profile button to insert a picture of yourself, a VU webpage will open on your internet browser asking you to sign in. You must type your Student ID and Password here and then press Log-in.

Sign in using your Student ID and Password

8. Once signed in, the Zoom website will open, allowing you to enter and edit on the site. On the top left of the page, you will have the option to add and change your profile picture.

VU Collaborate Zoom Website Insert Picture

9. Press the Empty Image to open the Change Picture process. Then press Upload.

Zoom Profile Settings PC Change Picture

10. You will then have the opportunity to search for your image saved on your PC. Once selected, press open to insert the Image into Zoom, you can edit your image and then press the blue Save button.

Zoom Profile Settings PC Search PC for Image

Once saved, the image will be seen throughout your zoom account. If you wish to edit your image on the Zoom website continue following the instructions below.

This is the end of the guide if you wanted to insert your image this way.

4.3 Customising your Profile Image on Android or iOS

This step involves one way to change your profile image on Android or iOS devices.

1. To access your Zoom profile settings, sign in to Zoom by following Step Two.

2. Once you are at the main screen of the Zoom App after logging in. You can press the bottom Settings Icon to head into your Profile Setting.

Zoom Phone App Front Page

3. Go into your profile settings and select the tab with your image and student email.

Zoom Phone App Main Settings Press the Licensed Tab

4. Once in My Profile, press the Profile Photo button to enter the Change Profile Photo selection. A white box will appear with two options. Take a photo or choose a photo.

Select the Profile Photo Button

5. If you select Take a Photo, your smartphone will open the camera app to allow you to take a selfie.

Zoom App Press Take a Photo

If you do this, make sure you get a professional look.  You can stand near a blank wall and dress appropriately for a smart casual photo.

6. Once captured, you can press Ok or Retry. Pressing Ok will allow you to crop the photo and then upload the photo onto your account by pressing Done.

Zoom App Take a Photo

7. A better way to upload a nicer photo would be to upload one you already have saved on your device. To do this, press the Profile Photo button to enter the Change Profile Photo settings, then select Choose Photo.

Select the Profile Photo Button

8. Then press Choose a photo. This will allow you to search through your saved photos.

Zoom App Press Choose a Photo

9. You can then search through your device for a decent photo.

Zoom App Select a Photo

10. Once you find the photo of your choice you will be able to crop your photo and then upload it onto your account by pressing Done.

Zoom App Crop a Photo and Press Done

Once saved, the image will be seen throughout your zoom account.

This is the end of the guide if you wanted to insert your image this way.