Everything you need to know about learning with Virtual Classrooms

Participating in a Zoom Virtual Classroom

Zoom Virtual Classrooms allow students who are not physically present in class to attend the session online. The steps below will show you how to participate in a Zoom virtual classroom.
To fully participate in a Zoom virtual classroom, it is recommended that you work from a computer enabled with a webcam, speakers, and a microphone. You may also like to use a headset or a headphone with an attached speaker.

If you have never used or downloaded the application Zoom before, please look at the guide Accessing a Zoom Virtual Classroom for further guidance, before following this guide.

This guide covers the following topics, use these links for easier navigation:

 Configuring your Zoom account through Victoria University

1. Once your Zoom Application has been installed on your PC or Mac device, you will need to configure your account to strengthen it for security measures. The easiest way to do this is to search on Google Chrome and type in the following:

search online for

This will open up a specific page on Victoria University's website related to all Zoom queries. 

2. Once the webpage is open, press Sign-in.

Press Sign In on VUs Zoom Webpage

3. This will open another page, asking you to log into Victoria University like you usually would with your Student ID and Password

Log into Victoria University with your Student ID and Password

4. Once you have signed in, the Zoom website will open allowing you to edit and select various amounts of settings, options and even the ability to join Zoom and host Zoom sessions. You may now close this website.

Your account is now configured to Victoria University. This process might need to be continued regularly. If so you will need to log in this way automatically from time to time.

 Make sure to add or check to see if your account has a decent avatar of you for Online Etiquette/Netiquette. A guide on, A Guide to Online Etiquette / Netiquette is useful to understand before using zoom.

 Participate in a Zoom Session 

1. To participate in a Zoom Session you must Sign-in to VU Collaborate and select your unit space.

2. On the Navbar, select the Communication dropdown and left-click Zoom Classroom to access your Zoom Schedules.

Communication tab Access

3. Scheduled Zoom classrooms will appear in the events list. To join the relevant session and launch the virtual classroom, click on the Join button.

Join will highlight blue when the cursor is placed over the button.

Communication tab Zoom Join 

 4. A new tab will open asking you to Open Zoom Meetings.  If you have downloaded Zoom already following the mentioned guide at the top of this page, click Open Zoom Meetings.

Press Open Zoom Meetings to connect to the Session

5. If you are trying to access a Zoom session before the host has started the meeting, you might see this on your screen.

1st screen of waiting for host

6. If you are waiting for the host to admit you to the session, you will see this on your screen.

2nd screen of waiting for host to admit you to the session

7. Once you are in a session, at the bottom left of the window, check that you are connected and the microphone and video are enabled.

You may disable the audio and/or video by clicking on the icons. A red line through the microphone means that you are muted and a red line through the video icon means that your video/webcam is not showing your face to others.

Zoom Mute and Unmute

8. The screen being shared by the host of the session will be visible in the middle window.

If the mini window appears, you may expand it by clicking on the zoom expand button at the bottom right of the window.

Zoom viewing screen and exit mini

9. To enter a full viewing screen, double-left-click on the window, or click on the "Enter Full Screen" at the top-right window as shown below.

Zoom Full Screen

10. You may change your screen proportion by clicking on View Options and then Zoom Ratio at the top of the window.

Zoom View Option

11. The host (your academic) of the virtual classroom may share their screen with you. This could include the following:

  • PowerPoint presentation
  • The virtual whiteboard
  • Their desktop screen or internet screen
  • An application
  • A video
  • Or their Webcam.

Participate in Chats

The chat function is another very useful tool, especially when there is a large group in the class or your microphone doesn't work well.

In the chat provides you with the opportunity to type dialogue and interact with other participants and the host in the session via text and/or files.

Zoom Partiticipants and Chat

At the bottom of the panel, you can type messages or questions for the host and/or other participants to read.

Type in the search bar

You can use the dropdown menu in the chat section next to To: to designate whether you would like your chat dialogue to be viewable only by the host or by everyone in the session.

Participant's options

1. The options available to you as a participant of the Zoom classroom are many, even without talking.  Click on Participants (as shown in the picture from the step above) to see the options available.

2. You can gain the host's attention by raising your hand virtually by clicking on the Raise Hand icon at the bottom of the Participants box.  


To put your hand down again, by selecting the Raise hand button.

Raise Hand Button Two

 In order, each symbol allows you to:

Raise Hand

The Raise Hand symbol may be used when you have a question you wish to ask your lecturer. Just as you would raise your hand in class, this is the virtual mechanic to do so. Once you have permission to speak, unmute yourself and ask your question.  Once finished, click on it again to remove the symbol.


If a host has asked the class or you specifically a question. You may press the Yes symbol if everyone is muted or they ask you to answer their question with a symbol. (You would use this if your answer is yes).


If a host or your lecturer has asked the class or you specifically a question. You may press the No symbol if everyone is muted or they ask you to answer their question with a symbol. (You would use this if your answer is no).

Go Slower

You may press the Go Slower symbol if you wish for the host to slow down their talking speed or to repeat what was just said.

Go Faster

Press the Go Faster symbol if you wish for the host to speak or present faster. 


This More button will bring up separate options which can help the host and/or other participants understand you further. These are shown in the symbol list below. 

Clear All

Press the Clear All button to clear your current activated symbol. For example, once a question has been answered, and the teacher has told you to remove your answer, press Clear All.

Chat Symbols 2


If a host has asked the class, or you a question. You may press the thumbs down symbol if it matches the topic of the question, such as a "True and False question".


If a host has asked the class, or you a question. You may press the thumbs up symbol if it matches the topic of the question, such as a "Do you like this question?".


Use the Clapping symbol to applaud something said or done.

Need a Break

Use the Need a Break symbol if you need a break from this session, such as a lunch break or bathroom break. Do not leave the Zoom meeting, just mute yourself once excused and click on the Away symbol. 


Use the Away symbol if you are currently away from the screen.

Share Screen and Files 

During a Zoom virtual classroom session, you may share files, or share the opened applications, on your desktop with other participants.

1. Click on the Share Screen option at the bottom of the window.

If you are in a Zoom classroom with a teacher, this option may not be available to you.

Zoom Share

2. Select the relevant application in the Zoom Share Screen window, and click Share.  The Whiteboard is for making notes, drawing mind maps, etc.

You need to open the application first to share it through Zoom.

Zoom Share 2

3.1 Sharing Files in Zoom

Online sharing accounts accessible through the share screen option include:

  • Dropbox
  • Microsoft One Drive
  • Google Drive
  • box
  • Browse Computer (Chat function)

Files such as a Word document or PDF are usually shareable in the Chat function next to where you type in your question or comment.

1. Click on Share Screen option at the bottom of the window.

2. Click on Files and select the relevant online sharing accounts in the Zoom Share Screen window, and click Share.

Zoom Share File with Drives 1

The following options are demonstrating the Google Drive option.

3. Click Connect on the pop-up authorisation window.

 Zoom Share File with Drives

4. Click Sign in with SSO.

Zoom Share File with Drives 3

5. Type victoriauniversity in the white box with "" at the end and click Continue.

Zoom Share File with Drives 4

6. Type your Student ID in the first box, type your Password in the second box, and click Log in.

Zoom Share File with Drives 5

7. Click Authorise.

Zoom Share File with Drives 6

8. Click on the account you would like to share.

You may be required to sign in the chosen account.

Zoom Share File with Drives 7

9.Click Allow.

Zoom Share File with Drives 8

The following option is demonstrating the Sharing document via the chat function.

1. Select the chat function at the bottom of the screen.

2. Then select File

Zoom Sharing Docs Via Chat1

3. Choose the document source.

In the chat function, you can upload a document from your PC or laptop.   

4. To upload from your PC or laptop, simply select the Your Computer option.

Zoom Sharing Docs Via Chat selectsource

5. Select the desired file from your PC or laptop.

Zoom Select Doc

6. Once selected, it will automatically upload to the chat thread within your zoom meeting.  

 Zoom Chat Sahredoc Uploaded

Making Annotations 

You may use Annotate to make notes, drawings and add arrows on the share screen during a virtual classroom session.

1. Click on View Options at the top of the window then click on Annotate.

2. You may choose from a variety of tools:

  • Text
  • Draw
  • Stamp
  • Arrow
  • Eraser
  • Format
  • Undo/Redo
  • Clear
  • Save 

Zoom Tools

3. You can take a screenshot by clicking on Save. The captured photo will be saved on the computer under the Zoom Folder in Documents.

Zoom screen shot

4. You can exit the tool by clicking on the icon at the top right corner of the annotation bar. On the left if you are using a Mac.

Zoom Tool Close

If you do not have the annotation option available you may need to check your Zoom account.

  • Sign in to the Zoom web portal as in step 3. ( 
  • In the navigation panel, click Settings.
  • Click the Meeting tab.
  • Under Meeting (Basic), verify that Annotation is enabled.
  • If the setting is disabled, click the toggle to enable it. If a verification dialogue displays, click Turn On to verify the change.

Leave a Session 

1. Click on Leave at the bottom right window.

2. Click on Leave.

Zoom Update Leavebutton