Virtual
Classrooms

Everything you need to know about learning with Virtual Classrooms

Participating in a Zoom Virtual Classroom


Zoom Virtual Classrooms allow students who are not able to be physically present in class to attend the session online. The steps below will show you how to participate in a Zoom virtual classroom.
To fully participate in a Zoom virtual classroom, it is recommended that you work from a computer enabled with a webcam, speakers, and a microphone. You may also like to use a headset or a headphone with an attached speaker.

By 30th May all Zoom users (across the world!) need to update to Version 5. Follow the update prompts in the app, click check for updates in your profile, or go to the Zoom downloads centre.   Then, access the Zoom Test site to make sure you're ready to go.  Contact the ITS Service Desk if you encounter any update issues.

This guide covers the following topics, use these links for easier navigation:

Step One: Participate in a Zoom session


 1. If you are trying to access a Zoom session before the host has started the meeting, you might see this on your screen

1st screen of waiting for host

 

2. If you are waiting for the host to admit you to the session, you will see this on your screen.

2nd screen of waiting for host to admit you to the session

 

3. Once you are in, at the bottom left of the window, check that you are connected and the microphone and video are enabled.

You may disable the audio and, or video by clicking on the icons.

Zoom Mute and Unmute

4. The screen will be visible in the middle window.

If the mini window appears, you may expand it by clicking on the zoom expand button at the bottom right of the window.

Zoom viewing screen and exit mini

5. To enter a full viewing screen, double-left-click on the window, or click on the "Enter Full Screen" at the top-right window as shown below.

Zoom Full Screen

6. You may change your screen proportion by clicking on View Options and then Zoom Ratio at the top of the window.

Zoom View Option

7. A lecturer or a host of the virtual classroom may share their screen with you. This could include the following:

  • PowerPoint
  • The Virtual Whiteboard
  • Their Desktop Screen or Internet Screen
  • An Application
  • A Video
  • or Their Webcam to list a few.

You may request the Host to grant you access to give you control of the screen in the View Options at the top of the window. 

Zoom Remote Control

Participate in Chats


When audio is not being utilised, the chat function is another very important tool. The chat panel provides you with the opportunity to type dialogue and interact with the other participants in the session via text or communication tools.

Zoom Partiticipants and Chat

Communication Symbols:

1. You can gain the host's attention by raising your hand virtually by clicking on the Raise Hand icon at the bottom of the Participants box.

Zoom Hand Raising

2. Other symbols at your disposal are shown below. Each has a specific purpose in a Zoom meeting. Symbols such as these are usually used when the entire group or class are muted and are tasked in answering a voiced question from the host.

You will find these symbols once you have pressed both the "Chat" button and the "Participants" button.

Chat and Par Buttons

 

Symbols

In order, each symbol allows you to:

Raise Hand

The Raise Hand symbol may be used when you have a question you wish to ask your lecturer. Just as you would raise your hand in class, this is the virtual mechanic to do so. Once you have permission to speak, unmute yourself and ask your question.  Once finished, click on it again to remove the symbol.

Yes

If a host has asked the class or you specifically a question. You may press the Yes symbol if everyone is muted or they ask you to answer their question with a symbol. (You would use this if your answer is yes).

No

If a host or your lecturer has asked the class or you specifically a question. You may press the No symbol if everyone is muted or they ask you to answer their question with a symbol. (You would use this if your answer is no).

Go Slower

You may press the Go Slower symbol if you wish for the host to slow down their talking speed or to repeat what was just said.

Go Faster

Press the Go Faster symbol if you wish for the host to speak or present faster. 

More

This More button will bring up separate options which can help the host and/or class understand where you are currently. These are shown in the symbol list down below. 

Clear All

Press the Clear All button to clear your current activated symbol. For example, once a question has been answered, and your lecturer has told you to remove your answer, press Clear All.

Chat Symbols 2

Dislike

If a host has asked the class or you specifically a question. You may press the Dislike symbol if it matches the topic of the question, such as a "True and False question".

Like

If a host has asked the class or you specifically a question. You may press the Like symbol if it matches the topic of the question, such as a "Do you like this question?".

Clap

Use the Clapping symbol to applaud something said or done.

Need a Break

Use the Need a Break symbol if you need a break from this session, such as a lunch break or bathroom break. Do not leave the Zoom meeting, just mute yourself once excused and click on the Away symbol. 

Away

Use the Away symbol if you are currently away from the screen.

 

3. Use the Chat Box at the bottom of the chat panel to type dialogue.

Type in the search bar

4. You can use the drop-down menu in the chat section next to To: to designate whether you would like your chat dialogue to be viewable just by the host or by other participants in the session.

If you have a private question for the host or a specific person, you can click To: then click on their name.

Zoom Chat Select

Step 3. Share Screen and Files


During a Zoom virtual classroom session, you may share files, or share the opened applications, on your desktop with other participants.

1. Click on Share Screen option at the bottom of the window.

You may choose to either let others share simultaneously with you or one person at a time.

Zoom Share

2. Click on Basic and select the relevant application in the Zoom Share Screen window, and click Share.

You need to open the application first to share it through Zoom.

Zoom Share 2

You can choose the Whiteboard to make notes, draw mind maps, etc.

Sharing files in Zoom

Online sharing accounts:

  • Dropbox
  • Microsoft One Drive
  • Google Drive
  • box

1. Click on Share Screen option at the bottom of the window.

You may choose to either let others share simultaneously with you or one person at a time.

Zoom Share

2. Click on Files and select the relevant online sharing accounts in the Zoom Share Screen window, and click Share.

Zoom Share File with Drives 1

3. Click Connect on the pop-up authorisation window.

3. Zoom Share File with Drives

4. Click Sign in with SSO.

Zoom Share File with Drives 3

5. Type victoriauniversity in the white box with ".zoom.us" at the end and click Continue.

Zoom Share File with Drives 4

6. Type your Student ID in the first box, type your Password in the second box, and click Log in.

Zoom Share File with Drives 5

7. Click Authorise.

Zoom Share File with Drives 6

8. Click on the account you would like to share.

You may be required to sign in the chosen account.

Zoom Share File with Drives 7

9.Click Allow.

Zoom Share File with Drives 8

10. Tick the box under " You are allowing Zoom to:", and click Allow.

Zoom Share File with Drives 9

Step 4. Making Annotations


You may use Annotate to make notes, drawings and add arrows on the share screen during a virtual classroom session:

1. Click on View Options at the top of the window then click on Annotate.

2. You may choose from a variety of tools:

  • Text
  • Draw
  • Stamp
  • Arrow
  • Eraser
  • Format
  • Undo/Redo
  • Clear
  • Save 

Zoom Tools

3. You can take a screenshot of the edit screen by clicking on Save.

The captured photo will be saved on the computer under the Zoom Folder in Documents.

Zoom screen shot

Zoom save file

4. You can exit the tool by clicking on the icon at the top right corner of the annotation bar. On the left if you are using a Mac.

Zoom Tool Close

If you do not have the annotation option available you may need to check your Zoom account.

  • Sign in to the Zoom web portal as in step 3. (victoriauniversity.zoom.us) 
  • In the navigation panel, click Settings.
  • Click the Meeting tab.
  • Under Meeting (Basic), verify that Annotation is enabled.
  • If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.

 

Step 5. Recording 


You may request to record the virtual classroom session from the host.

You may ask the lecturer to grant you permission to make a recording during the virtual session or provide you with a copy of their recording.

1. Click Record at the bottom right of the window.

Zoom Recording Authorize

2. Click OK at the bottom right of the pop-up notification.

The host has the choice to either grant you permission or not for the recording.

If the host grants you the recording permission, you may record the virtual session by:

1. Click on Record at the bottom right of the window.

Zoom Record

2. Click on Pause to stop the recording.

You may resume the recording by click on Pause again.

3. Click on Stop Recording to end the recording.

Zoom Recording

A recording bar will pop up during the recording session.

Zoom Recording 2

4. Your recording will be saved on the computer under the Zoom Folder in Documents.

Zoom save file

A notification will pop up on your window to notify that the recording has been successfully saved and converted to an mp4 file. 

Zoom recording save file

Step 6. Leave a session


1. Click on Leave Meeting at the bottom right window.

2. Click on Leave Meeting.

Zoom Leaving meeting for Student