Hosting a Zoom (Web Meet) Group Session

Zoom allows you to create group sessions to provide flexibility when and how your group meets.
It is recommended that you work from a computer enabled with a webcam, speakers, and a microphone.

The guide covers the following topics on how to host a Zoom meeting. Use the links below to navigate easily through the guide: 

• Accessing Zoom (Web Meet) 
• Host a Zoom Meeting
• Schedule a Zoom Meeting
• Inviting Participants

Relate guides:

• Participating in a Zoom Virtual Classroom 
• Presenting in a Zoom Virtual classroom 

Accessing Zoom (Web Meet)

1. In a space from the navbar, select Tools, then Web Meet (Zoom).
2. You can select to either (a) Host a Zoom Meeting, on the spot, or (b) Schedule a meeting.

Host a Zoom Meeting

1. The Zoom portal will open in a new tab.

2. From the top menu, select Host, then With Video On (or your prefered option).

2. Select Open Zoom Meetings. 

3. Select Join with Computer Audio, to enter the zoom session.

Schedule a Zoom Meeting

1. Once inside your Zoom account settings, select Schedule a Meeting.

2. Enter a Topic name (1), date and time (2), and optionally Attendee email addresses (3).

2. Untick the Waiting Room (4), so participants can join directly. 
3. Select to have the host and participants video on (5), when joining the meeting.
4. Select Save (6).

5. Once the Zoom session has been scheduled you have the ability to do the following:

1. Start (1) the Meeting
2. Copy the invite link (2) to send to others
3. Edit (3), or Deleted (4) the meeting
4. Add the Meeting details to your calendar on Google Calendar, Outlook Calendar (5) and Yahoo Calendar.

Inviting Participants

1. In a Zoom session, on the tool bar from Participants, select Invite.
2. Copy Invite Link to send to others, or select Invite (1), then search for participants to select and then Invite.